Adopted by President’s Cabinet 12/14/22
The purpose of the EGSC Dining Policy is to provide documentation for EGSC Dining Plan users concerning a variety of issues associated with the EGSC Dining Plans that include but are not limited to purchasing, usage, cancellation, exemption, refunds, etc. Users of EGSC Dining Plans are required to follow the terms set forth in this policy. Students will be notified within thirty (30) days of any changes to this policy.
General Policies
Our Mission
EGSC Dining Services is committed to providing those we serve with excellent food and exceptional customer service while providing a sense of community for all.
Policies:
EGSC Dining Dollars and Dining Plans can only be redeemed by the person to whom the card was originally issued and who is identified as the Card Holder. Use of a Bobcat Card by any individual other than the Card Holder without prior authorization subjects the Card Holder to have his/her card confiscated and destroyed. It will be the Dining Plan Holder’s responsibility to obtain a new card.
Eligibility and Acceptance:
EGSC Dining Plans are available for purchase by students, faculty, and staff of East Georgia College Swainsboro campus. The EGSC Dining Plan user accepts the terms and conditions of this Dining Plan Policy Statement upon initial payment, submission of Dining Plan preference forms or processing charges. Any form of acceptance binds the user to the entire Policy Statement. Students living in EGSC Campus Housing are required to have an EGSC Dining Plan.
Payment:
EGSC Dining Plans are billed by semester through your registration invoice on your Banner student account. Payment is due in accordance with the Housing Move-In deadlines. Commuter meal plans, including faculty/staff meal plans must be paid in full before meal plans will be activated.
Dining Dollars:
EGSC Dining Dollars is a dollar-for-dollar equivalency funds program built into the Dining Plan. Dining Dollars expire at the end of each semester and unused balances greater than $ 10.00 will be refunded to the student’s account at the end of each semester.
Residential Dining Facility Policies:
No outside food or drink is permitted into the Richard L. Brown Dining Hall.
Termination by Student:
Failure to participate in the EGSC Dining Plan program does not automatically release a student, faculty, or staff member from this Dining Plan Policy Statement. Students may only terminate their EGSC Dining Plan for one of the following reasons:
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- Withdrawal from East Georgia State College.
- Cancellation or Exemption of the Campus Housing Agreement that did not result from expulsion or suspension from Campus Housing.
- Medical condition with dietary requirements that cannot be met by Dining Services. Documentation from a medical doctor must be provided. The Director of Dining Services will rule on our ability to meet the prescribed diet and approving a medical exemption.
Any EGSC Dining Plan terminated in this manner may still be billed to the user at a pro-rated charge based on usage. A $ 50.00 Cancellation Fee will be charged on all terminated Dining Plans.
Refunds:
Refunds for any EGSC Dining Plan are based on a pro-rated (See Proration Note) amount determined by the remaining weeks in the term of purchase and are issued based on the method of previous payment.
Enrollment:
The EGSC Dining Plan user (or their legal guardian) is responsible for the payment of any EGSC Dining Plan. EGSC Dining Plan changes (decrease or cancellation) will not be accepted after the Dining Adjustment Date (9th day of class).
A Dining plan user may change or drop his/her plan (Housing students may change but may not drop) by 5 pm the first day of class if they have not used their plan. After the first day of class, until 5 p.m. on the 9th day of class there will be a $50.00 fee to drop or change a plan if it has not been used. If any portion of an EGSC Dining Plan has been used, there will be a $50.00 fee, plus an adjustment for the Dining Dollars used.
No changes or drops will be made after the 9th day of class per semester: After the 9th day of class the full meal plan charge will remain on the student’s account .
Students living in EGSC - Swainsboro campus housing are required to have a meal plan.
Students living in EGSC - Swainsboro campus housing and Commuter students who terminate (see Termination by Student) their meal plan will receive a proration of their meal plan as outlined below.
Students living in EGSC - Swainsboro campus housing will be enrolled in the same EGSC Dining Plan selection in the spring as they are in the fall unless we are notified by the current spring Dining Adjustment Date (9th day of class).
Commuter students must request a meal plan by the 9th day of class. Meal plans will not be discounted due to the timing of request.
Proration:
The proration of a meal plan has two components: Base Meal Plan Swipes and the Dining Dollar Balance.
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- Proration of Base Meal Plan Swipes is based on the number of weeks remaining in the term rounded up to a whole week (partial weeks are not included in the calculation).
- Proration of Dining Dollar Balance is the unused balance in dollars.
Example:
| Meal Plan Pro-Ration: | |
| Student: Example | |
| Student ID: 930XXXXXX | |
| Term Begin Date | 08.10.2022 |
| Total Withdrawal Date (Moved Out of Housing) | 08.22.2022 |
| Number of Weeks in Attendance | 2.00 |
| Meal Plan Detail Code | MPR1 |
| Meal Plan Charge to Student | $ 1,272.00 |
| Meal Plan Dining Dollars | $ (200.00) |
| Meal Plan Base Cost | $ 1,072.00 |
| Meal Plan Base Cost | $ 1,072.00 |
| Number of Weeks in Term | 16.00 |
| Cost per Week | $ 67.00 |
| Meal Plan Pro-Rated Charge (2 Weeks * $67.00) | $ 134.00 |
| Meal Plan Dining Dollars Used ($200.00 - $173.25 Unused) | $ 26.75 |
| Meal Plan Cancellation Fee | $ 50.00 |
| Total Meal Plan Pro-Rated Charge | $ 210.75 |
Terms of Usage:
Any EGSC Dining Plan is active and valid for usage during the terms of the semester in which it is purchased. EGSC Dining Plans are valid the first day of class through the last day of class of the term.
Access:
All EGSC Dining Plans can be accessed with your Bobcat Card and/or use of the palm scanning station located in the Richard L. Brown Dining Hall. No other method of access will be accepted by the EGSC Dining Services Dining Plan. A Bobcat Card user may need to remit their card to a cashier to verify user identification before accessing and/or usage of Dining Plan. Palm scanners are for self-service entry into the Richard L. Brown Dining Hall and each Dining Plan user must enroll in the palm scanning system.
